Job Mission:
The HR Specialist supports the HR Manager Northern Europe in delivering efficient, high-quality HR services across the region. This role focuses on day-to-day HR operations, administrative excellence, and employee lifecycle support, ensuring smooth execution of HR processes and a positive employee experience.
Working across the Netherlands, Belgium, the Nordics, and Germany, the HR Specialist plays a key role in maintaining accurate HR data, supporting managers and employees with HR queries, and ensuring that policies and procedures are consistently applied. The role combines strong organizational skills with a service-oriented mindset to support both the HR team and the wider business.
Key Responsibilities:
1. HR Operations & Administration
Manage and maintain employee records, HR systems, and personnel files, ensuring data accuracy and compliance.
Support payroll preparation, benefits administration, and coordination with external providers.
Handle HR documentation, including contracts, amendments, onboarding and offboarding paperwork
Act as the first point of contact for employee HR queries, providing timely and accurate support
2. Employee Relations & Culture
Assist in organizing employee engagement activities, events, and internal communications.
Contribute and support in initiatives that enhance employee engagement, well-being, and inclusion.
Support the handling of employee relations matters by preparing documentation and tracking cases
3. Office & Workplace Support
Collaborate with Office Management to ensure smooth workplace operations and administrative processes.
Support with office facilities, workspace planning, supplies and equipment, together with the Head of Office.
Support with safety protocols, and administrative processes are efficient and well-implemented.
Help maintain a well-organized, safe, and welcoming work environment
4. Talent Management & Development
Support in talent management and workforce planning.
Coordinate training activities and development initiatives in collaboration with HR Manager.
5. Employee Lifecycle Support
Coordinate onboarding and offboarding processes, ensuring a smooth employee experience
Support recruitment activities, including interview scheduling, candidate communication, and documentation.
Assist in implementing performance management cycles and follow-up actions.
Track employee movements, absences, and key HR metrics.
Qualifications
Bachelor’s degree in Human Resources, Business Administration, or related field.
· Fluent in English and Dutch, both oral and written.
2–4 years of experience in an HR support or administrative role, preferably in an international environment
Experience working with HR systems and handling confidential data.
Skills and competences
Strong organizational skills and attention to detail.
Service-oriented mindset with a proactive and hands-on approach.
Good communication and interpersonal skills.
Ability to manage multiple tasks and prioritize effectively.
High level of integrity and discretion when handling sensitive information.
Comfortable working in a fast-paced, multicultural environment.